Why Systems Are So Important to your Business

Why Systems Are So Important to your Business

Gone are the days of back-to-back, face-to-face meetings. Video conference calls are quickly replacing the more traditional boardroom meetings. This means employees need quick and easy online access to important information from anywhere.

Why we need systems

The environment around us is changing at an accelerated rate, and we all need to evolve to keep up with it. This is especially true for our workplaces – why not set up systems that make navigating the new workplace easier? This may mean working from home, making the commute to the office every day, or some kind of combination of both. Whatever your new work norm has become, a work management system provides the tools organizations need to stay connected.

As workplaces move to the digital landscape, work management platforms are the solution for organizations to reach their full potential.

How we can end the workplace ‘noise’

Jumping between different platforms as you work can be frustrating and detrimental to the project you are working on. The same is true for constant interruptions, just as you're getting into the zone. This unnecessary ‘noise’ is what holds up the creative process in the workspace.

The biggest barriers to an effective workplace:

  • Lack of clarity on work roles: who is doing what and by when
  • Disruptive workspaces: constant notifications and unnecessary meetings
  • Scattered information: searching for data across many tools
  • Unclear on which work to focus on: as a business shifts rapidly, so do work priorities

An effective system to manage work combines all the working parts of the day-to-day operations. This leads to a well oiled, efficient machine that allows your business to outshine its competitors.

Compose workflows

We understand that connectivity is an essential asset for a great team to excel. There is nothing better than showing up to work and being set-up for success. It’s also fair to conclude that empowering employees to do their best work will allow your business to flourish.

One of the benefits of a workflow system is that it lets employees focus on their work, instead of focusing on how to do their work. Did you know that employees spend 60% of their valuable work time figuring out how to do their work? From big projects to daily tasks, workflows provide teams with the clarity they need. This then leads to achieving their goals and meeting company objectives.

Coordinating employees and work across an organization means that the right information and resources reach the right people, at the right time. A workflow system alleviates the burden of an encumbered workload; just because you’re the boss, doesn’t mean you should have to work so hard! A workplace system features task sharing, so you can share work with your team.

Employers can monitor the work getting done, employees are accountable for their projects, and communication channels are open, so no work gets left behind!

Overhead shot of a team working on their laptops

Regular system maintenance

Like with a vehicle, regular system maintenance is necessary to ensure your business is running as efficiently and smoothly as possible. Understanding where your organization’s strengths and weaknesses lay is vital. Strengths can be highlighted and continue working for you, and resources can be allocated to the weaknesses so they can improve. Work systems fine-tune your business to find the perfect collaborative tools that work hard for your company so that you don’t have to.

These systems should grow and change as the business grows, while also reflecting the organization's key messaging. For example, if transparency is an important value of your business, then a workplace management platform will allow an employer to effectively communicate with their team. It’s the reinforcement of these important messages that will increase employee retention and further enhance your business.

Benefits of a well-thought-out system:

  • Employees understand how their work contributes to company goals
  • Standard operating procedures mean consistency across all levels of the organization
  • Boosting team morale and overall engagement
  • Onboarding of new employees becomes easier
  • Improves the company culture

How a system affects your bottom line

Workflow clarity is extremely important in providing a nurturing workspace for employees. Without one, employees spend their time information searching, instead of working together and completing projects and tasks. This can lead to reduced productivity, burnout, and one of the most important ingredients for any business: a lack of innovation. These internal problems then negatively affect your customer engagement, which leads to a decrease in your rate of investment (ROI).

Understanding how systems enhance your business for current stakeholders, allows you to promote your business to potential customers and employees. To build a dream team, you must first build a business that attracts the talent you are searching for.

Work management systems are the building blocks of an excellent business. The level of clarity and cohesiveness they add to all levels of an organization translates to an increase in the ROI.

Ditto can set up an internal work management system for your organization that delves into the unique offering of your business to further strengthen it. The development process ensures that your company’s identity is evident in each step of your operations. Interested to see how Ditto can help your company? We want to hear from you!